This document is used to "Finalise" a Cash Till Balance at the end of a days trading. Once the Reconcile Till document has processed through 'Refresh', a manual cash till count, and subsequent 'Confirm', the:
Reports -> Debtors Deposits - is available to summarise a days banking for cash and cheques. Reports -> General Ledger -> Bank EFTPOS - is available to summarise Credit Card & EFTPOS activity.
Use or Enter a 'Day', usually the day of the month the user is in.
The 'Refresh' button is then used to compute the total of the Point of Sale takings for the trading day, in each category, CASH, EFTPOS, VISA, etc. As seen below.
As no manual cash till counts have been entered into the 'Counted' column at this point, an Imbalance is displayed.
Enter the corresponding manual counts from the cash till. See next page.
Reconcile Till
Enter the corresponding manual counts from the cash till.
In this example there is a negative imbalance of $10 in the CASH count.
See Next page.
Reconcile Till
The Confirm button is then used to create ledger postings to account for Till errors (if any) and prepare deposit balances.
Following the 'Confirm' process, the General Ledger Audit Trail displays: Credit postings to CASH TILL 1 sub accounts, CASH, EFTPOS, VISA. Debit posting to the TRADING TILL ERRORS account. Debit Postings to BALANCE DEPOSITS (Cash), and BALANCE DEPOSITS EFT (Eftpos)
Reports -> Debtors Deposits - is available to summarise a days banking for cash and cheques.
Reports -> General Ledger -> Bank EFTPOS - is available to summarise Credit Card & EFTPOS activity.
POS Takings
Point of Sale takings:
EFTPOS Credit Card Cash (notes and coins) Cheque
Should be accounted for daily, or periodically. This is done at Documents > Sales > Reconcile Till
Completing the Reconcile Till process will post takings to the following accounts:
BALANCE - CASH TILL 1 - EFTPOS >>> BALANCE - DEPOSITS EFT BALANCE - CASH TILL 1 - Credit Card >> BALANCE - DEPOSITS EFT BALANCE - CASH TILL 1 - Cash (notes and coins) >> BALANCE - DEPOSITS BALANCE - CASH TILL 1 - Cheque >> BALANCE - DEPOSITS
Zeroing the balance at BALANCE - CASH TILL 1 In preperation for a new day, or peroid of takings.
In the context of Bank Reconciliation, posting from a Bank Statement, using the Documents General Ledger Receipt program, credit deposits and debit cash at bank - to reflect the amount deposited in cash at bank.
Reports > Debtor > Deposits: Details the contents of this clearing account (cash and cheques), to be taken the bank. Reports > General Ledger > Bank EFTPOS: Details the contents of this clearing account (EFTPOS and Credit Card), which is appear on the Bank Statement for the account, CASH AT BANK.
Reports > Debtor > Deposits Reports > General Ledger > Bank EFTPOS Reports > Status > Point of Sale Reports > Sales Analysis > Point of Sale
Reports > General Ledger > Ledger Detail *BALANCE - CASH TILL 1 *BALANCE - DEPOSITS EFT *BALANCE - DEPOSITS
Reports > General Ledger > Trail Balance *BALANCE - CASH TILL 1 *BALANCE - DEPOSITS EFT *BALANCE - DEPOSITS
